Following the Grenfell Tragedy in June 2017, it was confirmed that the cladding on three, 13-storey tower blocks at Hatfield Close (two blocks) and Gerrard House (one block), failed non-combustibility tests. This prompted the removal of the cladding material by Lewisham Homes.
Lewisham Homes assembled an experienced and competent project team which included the contractor, United Living, to carry out emergency works on the Hatfield and Gerrard blocks. United Living was selected following a series of interviews and assessment of proposals from three providers.
Due to the emergency nature of the works, Lewisham Homes used existing frameworks to call-off members of their project team. United Living were called-off under the ‘South East Consortium’s Internal & External building works Framework’ ‘Lot 1. Michael Dyson Associates (MDA) were appointed as Lead Consultant providing a range of professional services to help Lewisham Homes deliver the project. Michael Dyson Associates were called-off under the Procurement for Housing Framework, Lot 2, which is an OJEU compliant framework used to procure consultants for works of this nature.
United Living have been on site since October 2017. Scaffolding was erected and the cladding on all three blocks was successfully removed by December 2017. Following this UL continued to undertake other necessary essential works including, fire stopping, installation of smoke detectors and strengthening external walls to ensure necessary fixing of the eventual recladding. United Living commenced the refurbishment works in September 2019 Strategic direction is provided by a Project Board. The Project Board was set up in 2017 and meet monthly to discuss project essentials. The meeting is overseen by the Lewisham Homes project sponsor (Director of Asset Management) and also includes attendees (generally Director level or Senior Management) from the project partners, including:
- Lewisham Homes
- London Borough of Lewisham
- United Living, Main Contractor
- Michael Dyson Associates, Lead Consultant
- 4i Solutions, Independent Facilitator & Partnering Advisor
Each organisation has clear and specific roles and responsibilities supported by formal contracts. Representatives from each organisation also have clear individual roles and responsibilities.
To ensure the refurbishment phase of the project commenced ‘on the right foot’ a project workshop day was undertaken, and project objectives were discussed and agreed. A workshop report was prepared Contract/Progress Meetings take place monthly and involve day to day project leads from each organisation. These meetings are chaired by Michael Dyson Associates and allow the project team to collaboratively discuss project essentials such as; programme, resident/leaseholder liaison and communications, costs, health and safety amongst various other items.
An essential project requirement is good project engagement and communications. Therefore, a Core Project Communications Team, with representatives from Lewisham Homes, MDA and Ul meet monthly to ensure communication flows, between the various identified stakeholders, is happening seamlessly and efficiently.
The day to day site team hold weekly ‘catch-up’ review meetings and general day to day / week to week project matters are reviewed and collaboratively discussed.
Commercial representatives meet monthly to discuss cost and commercial matters and reports are prepared and shared with the partners providing cost transparency at regular intervals.
All project meetings have empowered personal in attendance to make the necessary decisions, meetings are scheduled out in advance and essentially all the above meetings are recorded and reports shared with all necessary persons.